ZUGFeRD & XRechnung
E-invoicing made easy with Kontelio
Create and receive ZUGFeRD and XRechnung and manage them together with your bookkeeping.
A PDF is not automatically an e-invoice.
Since 2025, only an invoice in a structured electronic format that software can process counts as an e-invoice. A normal PDF does not. Businesses must already be able to receive e-invoices, and issuing them is becoming mandatory in stages.
The two most important formats
ZUGFeRD
A PDF with the invoice data embedded as XML: people read the PDF, software reads the data. Practical for private-sector clients.
XRechnung
A pure XML format under the European standard EN 16931 – required for invoices to public authorities and increasingly requested by businesses.
How you work with e-invoices in Kontelio
Receive or create an e-invoice
Upload incoming e-invoices or write your invoice directly as ZUGFeRD or XRechnung.
Check and assign the invoice
Kontelio reads the invoice data and presents it clearly for you to check.
Connect it to bookkeeping and receipts
The invoice becomes an expense or income, with receipt, tax rate and account.
Archive it traceably
The original and its data are kept unalterably for ten years in line with GoBD.
Is your business ready for the next phase of e-invoicing?
Our free checklist with 36 checkpoints shows you where you stand in just a few minutes.
E-invoicing does not have to be complicated.
Try Kontelio free for 30 days – no credit card, no commitment.
Kontelio helps you prepare your bookkeeping and tax returns. The content is general information, not tax advice.