Kontelio User manual

Sign in, set up your business and find your way around Kontelio.

The key figures, deadlines and open items of your business at a glance.

Create and maintain customers, check their tax classification and have their VAT ID confirmed.

Draft, issue, send, mark as paid and correct the invoices you send to your customers.

Check, issue and send invoice corrections and cancellation invoices and keep track of amounts to refund.

See your customers' payments and match new incoming payments to open invoices.

All unpaid invoices at a glance, with due date, days overdue and total.

Create items and services with price, unit and tax code so that documents are written faster.

Manage suppliers with their address, VAT ID, bank accounts and the defaults used when you record their documents.

Upload or photograph receipts, collect them in the document inbox and record them one after another as expenses.

Receive electronic supplier invoices (XRechnung, ZUGFeRD), have them validated and post them as expenses.

Record, post and pay supplier invoices, receipts and self-issued receipts, and reverse or correct them when needed.

View the journal with all entries, reverse opening entries and enter opening balances.

Review, close and lock the months of a financial year so that figures you have already reported can no longer change.

Set up payment accounts, see balances, reconcile bank transactions and keep the cash book.

Read in bank statements as CAMT, MT940 or CSV, check the balance continuity and then reconcile.

Define rules so that recurring bank transactions are recognised automatically during reconciliation.

See all incoming and outgoing payments, record payments to suppliers, post cash discounts and reverse payments.

Keep track of unpaid invoices and supplier documents and pay them or record the incoming payment directly.

Record fixed assets, let Kontelio calculate the depreciation plan, post the depreciation and write assets off when sold or scrapped.

A technical preview of all tax forms for any period and activity, without finalising anything.

All tax returns of the coming months with due date, status and estimated amount, as a list or a calendar.

Check the UStVA of a month or quarter, finalise it, transcribe it into ELSTER by hand and record the filing.

Check the annual VAT return, reconcile it with the advance returns, finalise it and transcribe it into ELSTER.

Check the quarterly ZM of intra-EU sales to businesses, finalise it and transcribe it into ELSTER.

Check the Anlage EÜR per activity and year, finalise it and transcribe it field by field into ELSTER.

Check the Anlage AVEÜR per activity and year, finalise it and transcribe it into ELSTER.

Record VAT and trade tax paid or refunded, keep the tax liabilities from returns and assessments, and provide the trade tax prepayments for the return.

Check the trade tax return of each trade activity in four steps, finalise it and transcribe it into ELSTER.

Create or import investment deductions under § 7g EStG, assign them to assets, track deadlines and reverse them.

Analyse profit per activity, expenses by category and VAT.

Answer a few questions about your business so that the “Simple” mode shows only what you need.

Set the business owner's master data, the VAT regime and the conversion of foreign currencies.

Create, edit and end business activities – each with its own invoice prefix and its own EÜR.

Record and replace the Steuernummer, USt-IdNr., W-IdNr. and Steuer-IdNr. with their validity.

See which plan is booked, what it includes and how many user seats are taken.

Invite people, give them roles, restrict their access to business activities and remove them again.

Trace who created, changed or deleted which record and when.

Set the format and starting value of invoice numbers per activity, document type and year.

Set the logo, colour, font, footer, bank details and the standard texts of your invoices and e-mails.

Look up the official exchange rates for foreign currencies and record your own rate if needed.

Set the default format of your invoices, the seller contact, the allowed senders and the inbox address for e-invoices.

Manage your name, language, sessions and deadline reminders.

Read and deal with deadline reminders, tax alerts and suggestions in one place.