Export all documents

Download every document stored in Kontelio as a ZIP file with an overview table.

Under Export all documents you download all documents stored in Kontelio as one ZIP file: issued invoices, received invoices, receipts and other files. The export is available at any time and in all plans, including Kontelio Free.

Create an export

1. Open Export all documents. At the top you see how many documents the export currently contains.
2. Click Create export.
3. The export is created in the background; a progress bar shows its state. You can leave the page. When it is ready, you get a notification in the app and an e-mail.
4. Under Latest exports, click Download.

The ZIP file can be downloaded for 24 hours. After that, create a new export if you need one.

What the ZIP file contains

• Issued invoices and credit notes as PDF and, where available, as e-invoice (XML).
• Received invoices and e-invoices, as they were uploaded or received by e-mail.
• Receipts, self-issued receipts and other stored files, for example reports and bank statements.
• A table index.csv with one row per file: type, number, date, business partner, net, tax and gross amount, currency, status, path in the ZIP file and the SHA-256 checksum.

The files are in folders by type and year, for example Ausgangsrechnungen/2026/ (issued invoices) or Belege/2026/ (receipts), and are named after the invoice number. The table opens directly in a spreadsheet (semicolon as separator, amounts with decimal comma, as is usual in Germany).

Good to know

• Only owners and administrators may start the export. It covers all taxpayers and activities of the workspace.
• Only one export can run at a time, and at most three exports are possible in 24 hours.
• Everyone sees and downloads only their own exports; the owner sees all of them.
• Documents you discarded in the document inbox are not included. Files from Receipts and documents that are not assigned yet are in the folder Belege with the status INBOX.
• For a tax audit, the tax office requires a different format: use the GoBD export for that.